Every HR Document
Type Has Its
Dedicated Place
HRORA organizes documents by type — payslips through the Payslips module, Form 16 and Hike Letters through Shared Documents, and per-employee files directly on the employee profile. HR navigates to the right section, uploads for the right employee, and employees access their documents instantly.
How HR manages documents in HRORA — navigate to the right section, upload for the right employee
Form 16, Hike Letters
& Newsletters — all
in Shared Documents
The Shared Documents section in the sidebar is where HR manages company-wide documents. Upload Form 16 by financial year, issue and track Hike Letters per employee, and distribute monthly newsletters — each with dedicated list views for tracking.
- Single & Bulk upload for Form 16
Upload Form 16 one employee at a time (Single Upload) or for all employees at once (Bulk Upload) — both via Shared Documents → Upload Form 16
- Financial Year tagging
Each Form 16 is tagged with a Financial Start Year and End Year (e.g., 2025–2026) so employees always find the right document for ITR filing
- PAN-based bulk file naming
Bulk upload auto-matches PDFs to employees using the PAN number in the file name — Ravi_Kumar_ABCDE1234F.pdf or ABCDE1234F_Ravi_Kumar.pdf
- Hike Letter issuance & history
Upload salary revision letters per employee from Shared Documents — employees access their complete revision history via My Hike Letters
- HR list & audit views
Form 16 Uploaded List and Hike Letter List let HR instantly see what has been issued and to which employee, filtered by period
Upload once —
employees download
their payslips forever
The Payslips module gives HR dedicated screens for individual and bulk payslip upload. Employees access their complete payslip history filtered by year — no follow-up emails, no manual sharing required.
- Upload Employee Payslip
HR selects an employee and uploads their payslip for a specific month — available immediately on their profile
- Bulk Upload
Upload payslips for all employees in one go using the bulk upload — files auto-mapped by employee ID
- Employee Payslips view
HR can view all payslips issued to any employee across all months from Employee Payslips
- Employee payslip history
Employees access their complete payslip archive — filterable by year — from My Payslip History
- Download anytime
Employees download payslips independently — no need to email HR or raise a support ticket
Select any employee —
manage all their
documents in one tab
The Documents tab inside each employee profile is where HR manages individual employee documents. Offer letters, company documents, hike letters, Form 16, and experience/relieving letters — all organized under one employee, one tab.
- Company documents per employee
HR uploads Resume, Offer Letter, Appointment Letter, and Letter of Intent against the employee's profile
- Hike letters on the profile
All issued hike letters visible in the employee's Documents tab with view & download for employee and HR
- Form 16 on the profile
Financial documents including Form 16 listed per employee with financial year filter
- Experience & relieving letters
Auto-generated on exit — Experience Letter and Relieving Letter downloadable from the employee's profile
- Personal, education & certifications
Employees upload their Aadhar, PAN, UAN, passport, degree certificates, and professional certifications
Employees get every
document they need —
without contacting HR
Once HR uploads documents through the appropriate section, employees can access and download everything from their profile — payslips by year, Form 16 for tax filing, hike letters as proof of income, and exit documents after their last working day.
- Download payslips by year
Employees open My Payslip History, select the year, and download any month independently
- Access Form 16 for ITR filing
Form 16 available in the Documents tab — downloadable the same day HR uploads it
- View all hike letters
Complete salary revision history visible in My Hike Letters — useful for loan applications and background checks
- Download exit documents
Experience and Relieving Letters generated and downloadable from the profile after the last working day
- Upload personal documents
Employees submit personal IDs, education certificates, and certifications directly through their profile
Everything HRORA Document
Management covers
Every document type — payslips, Form 16, hike letters, company documents, personal IDs, and certifications — handled through purpose-built sections.
Stop emailing documents.
Put every file where it belongs.
From payslips to Form 16 to hike letters to exit documents — HRORA makes sure every HR document has a home, and every employee can access theirs without raising a single ticket.